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Reporting at Purdue Videos

Welcome to Reporting at Purdue. These videos are designed as both training tools and reference guides for individuals in the reporting environment. Click on the topic headings below to see a list of videos available in each area.

Click on the topic headings below to see information on the videos available in each area. Resource pages contain links to resources, offices or websites mentioned in the video

Getting Started

How it All Works Together(Non-Tech)

Resource Page

  • Non-technical overview of major offices and data systems that support student data reporting.
  • Discusses the process by which data are collected and made available for reporting.
  • Suitable for individuals new to Purdue or new to student reporting.

Live vs Frozen Data

Resource Page

  • Definitions of live and frozen data.
  • Example of impact on student reporting by following a single student record.
  • This is a key concept for anyone looking at historical or longitudinal data.
  • Suitable for individuals reading reports and for those creating reports.

Security and Confidentiality

Resource Page

  • Legal requirements and best practices for handling student data.
  • Focus is on responsible use, sharing, and working with confidential information.
  • Strategies for staying aware and keeping information secure.
  • Suitable for anyone with access to student data.

Who has Access to Data?

Resource Page

  • A brief overview of who can see what information.
  • Discussion ranges from students viewing their own data to staff with broad access.
  • Suitable for individuals needing to understand more about the data flow across campus.

Why is my Data Different than Your Data?

Resource Page

  • Looks at reasons why two reports with "same" data may have different numbers.
  • Identifies sources to validate reports.
  • Defines a 'good' report and 'bad' data.
  • Suitable for individuals who need to account for differences in data sets and reports.

Standard Reports - Student

University Retention Report - Part 1

  • Explanation of retention and why this information is important in student reporting.
  • Detailed presentation of the first (main) report page with emphasis on how to read and use the data.
  • Suitable for individuals who need to know more about retention or need to compare retention within a cohort to overall student retention.

University Retention Report - Part 2

  • Looks at additional tables in the university-wide report that assess retention for particular groups of students (by gender, ethnicity, classification, CODO, etc.).
  • Introduction of alternate version of the report which allows users to enter PUIDs and track retention for a specific cohort.
  • Suitable for individuals who need to determine retention rates for program participants, event attendees, etc.

Student Data

Beginning of Academic Period (BOAP)

Resource Page

  • Presents differences of student status at the beginning of the academic period vs status at the end of the academic period.
  • Explains why report readers and authors need to be clear about what information is being used.
  • Suitable for any individual looking at student status.

Classification

Resource Page

  • Presentation of the system that groups students into 01, 02, 03, 04, etc.
  • Discussion of classification in reports.
  • Cautionary notes on common misconceptions and misuse of classification.

CIP Codes

Resource Page

  • Discusses the reason for the codes and current uses.
  • Explains the coding system.
  • Defines the fields in the Cognos CIP Table.
  • Cautionary notes on joins and CIP Codes in historical data.

Change of Degree Objective (CODO)

Resource Page

  • Defines CODO.
  • Reviews impact on student progression to degree.
  • Discusses how CODO can be tracked in reports.

Core GPA

Resource Page

  • Explains how core GPA is calculated from high school transcript.
  • Locates core GPA in Cognos tables and standard reports.

Crosslisted Sections

Resource Page

  • Defines crosslisted sections using multiple course examples.
  • Instructions for reading and interpreting crosslisted information in standard reports.
  • Locates codes used to identify crosslisted sections in Cognos.
  • Cautionary notes on preventing duplicate counts, especially with instructional loads.

First Generation

Resource Page

  • Definition of first generation students.
  • Unique characteristics of this group.
  • First generation in reports and Cognos.
  • Suitable for individuals who need to know more about first generation students

Primary Program

Resource Page

  • Discusses designation of one program as a student's primary program.
  • Illustrates use of primary program to prevent duplicate student counts.
  • Presents use/nonuse of primary program in departmental level reports.
  • Locates primary program indicator in Cognos tables.

PUID

Resource Page

  • Highlights information available on a university ID card.
  • Reviews uses of PUIDs and the importance in reporting.
  • Discusses leading zero in PUIDs and how this is managed across various campus systems.

Residency

Resource Page

  • Defines the three types of residency: resident, non-residence, and foreign.
  • Discusses the importance of residency in the student fee structure.
  • Cautionary notes about common misuse of residency.

Underrepresented Minority Students

Resource Page

  • Defines URM status and discusses importance to student learning.
  • Explains how URM is calculated from student information.
  • Locates the URM identifier in Cognos tables.

University Housing

Resource Page

  • Defines units included in University Housing.
  • Provides brief explanation of housing contract data collection and reporting.
  • Locates University Housing information in Cognos tables.

Cognos

Documentation on renewing your credentials for Cognos

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